Visa

Step 1: Check If You Need a Visa

Depending on your nationality, you may need either:

• A Visitor Visa, or
• An Electronic Travel Authorization (eTA)

Step 2: Register & Request an Invitation Letter

Once you've completed your registration and payment, you may request an official invitation letter to support your visa application.

Note: Invitation letters are only issued to confirmed, paid registrants.

The invitation letter will include a Special Event Code issued by Immigration, Refugees & Citizenship Canada (IRCC), which helps prioritize your visa application.

• Do not share this code publicly (e.g., on websites, social media, or printed materials).

Step 3: Apply for a Visa or eTA

Start your application through the official Government of Canada website:

Step 4: Biometrics (if required)

Some applicants must provide biometric data (photo & fingerprints).

• If required, you'll receive a Biometric Instructions Letter (BIL) after submitting your visa application.
• Follow the instructions promptly to avoid delays.

Step 5: Submit Your Visa Details to the Organizers

To assist with visa processing, send us the following info at least two months before the event:

• Full legal name (as on passport)
• Visa application number
• Country of passport issuance

We submit these lists securely to IRCC to help verify your application and ensure timely processing.

Important Notes

• Fraud Protection:
  IRCC has seen fraudulent invitation letters & registrations paid using stolen credit cards. Any suspicious activity will be reported, and those registrations canceled.
• Privacy Notice:
  Participant information may be shared with IRCC under the Privacy Act, solely for visa coordination.
• Do Not Contact IRCC's Special Events Unit:
  The unit does not respond to event attendees. For visa questions, contact:
  • Your visa application processing office, or
  • The IRCC Client Support Centre (for applicants inside Canada).