IEEE AP-S/URSI 2025 Registration

General

1. All registration fees include Coffee Breaks, in the morning and in the afternoon, from Monday through Friday.
2. The registration fee includes one copy of the conference proceedings in electronic format (to be delivered online).
3. The Regular Registration does not include Short Courses, Tutorials, or Workshops.
4. The Regular Registration does not include the Conference Banquet.
5. You must be an IEEE Member, AP-S Member, or URSI Member (i.e., Member of a USNC-URSI Commission — Full, Associate, or Early Career Member) at the time of registration to receive the related discounted registration rate. For details on joining IEEE, please visit ieee.org/join.
6. In order to attend the Reviewers' Luncheon, attendees must be listed on the journals' reviewers list.
7. One non-student registration covers up to two (2) papers. One student registration covers up to one (1) paper. To associate a registration with a paper, a registrant must be an author or co-author of the paper
8. Every accepted paper must be linked to a registered person by Wednesday, 28 May 2025. Any paper not linked to a registered person by this date will be withdrawn from the technical program and proceedings.
9. Short Courses, Workshops, and Tutorials have a minimum attendance of 10 persons. In the event of a cancellation, a refund will be provided.

Currency & Payment

• All registration fees are quoted in United States Dollars (USD).
• Payment in any other currency will not be accepted.
• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be zero.
• You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the conference venue.
• A fixed price of USD 40 will be charged for the replacement of lost badges during conference dates.

Refund Policy

All registration fees covering a paper are non-refundable. For registration fees not covering a paper, a full refund, after a USD 50 processing fee, will be given, provided the request is received prior to the last day of the Advance registration deadline.

If you have any questions about registering, please contact registration@2025.apsursi.org.

Non-Presented Paper (No Show) Policy

IEEE AP-S/URSI 2025 enforces a "no show" policy. Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend and present at the conference will be added to a "No Show List," compiled by the Society. The "no show" papers will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed as part of the on-site electronic proceedings and the copyright of these papers will belong to the IEEE.

Exceptions to this policy will be made by the Technical Program Co-chairs of the conference only if there is evidence that the no show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no show authors may appeal the decision of the Technical Program Co-chairs.

Payment Details

• You may pay your registration fee by credit card, wire/bank transfer, or check.
• Payment by cash will be only accepted on-site (during conference dates).
• Registration payments must be completed before the end of the selected registration deadline; if the payment is not submitted by the deadline for the fee applicable, the outstanding amount will be changed to the one that corresponds to the next registration period.

For questions about registering, please contact Conference Management Services, Inc. at +1-979-846-6800 or by email to registration@2025.apsursi.org.

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